Hello:
In September we entered Vouchers 61583 and 61599 to a Vendor called Willing Plus.
On October 13th payment was issued for these two vendors (Payment 4957). Entry in the G/L was DR AP, CR Cash. Split #’s 350131,133,135,137.
On December 9 we voided the original payment and reissued a new cheque. The voiding of the payment reinstated the invoices back to the AP subledger on October 31 and November 30th.
In December, the new payment was again posted in the G/L, Ie Dr AP, Cr Cash. Split numbers 359644,46,48 and 50.
At December, these invoices correctly no longer show on the AP subledger.
However I do not see an entry in the G/L to reflect the voiding of the original cheque. From a G/L perspective I have two entries (One in October and one in December) to Dr AP and Cr Cash. There should be a third entry to reflect the reversal of the original payment (ie Dr Cash, Cr AP)
Please review. Thanks in advance!!
Hello: Has somebody had a chance to look at this?
Thanking you in advance!
Hello: Following up on this. December 31 is our year end. I would like to get this fixed by then.
Thank you and Happy Holidays!
Hi @ImperialController
I am reviewing and will let you know as soon as I have an update.
Best,
Cetec ERP Support
Hi @ImperialController
I found the reversal entries for cancelling that check - the reversal entries are inactive: Cetec ERP
I escalated this to our accounting consulting team and got this response:
“It seems that they issued AP Payment 4957 on 2025-10-13, then cancelled it on 2025-11-25 then reissued it on 2025-12-03, but with the original 2025-10-13 date,
but then on 2025-12-09, they changed the AP Payment 4957 date to 2025-12-09.
They then reversed the 2025-11-25 Cancel AP Payment 4957 Cetec ERP which invalidated it.
They will need to make a manual entry dated 2025-11-25 identical to entry 89736, changing the Entry Description to be the same as the Entry Name of
Cancel A/P Payment 4957 To Willing Plus Personnel Corporation”
In summary, the system invalidated the reversal entry due to the changing of the dates across reversal. Please let me know if you have any questions about the manual ledger entry steps needed.
Best,
Cetec ERP Support